Joaquim Baptista

Creating team meetings

Cláudia and Vera explained their 3-part weekly meetings for a development team doing maintenance of a discontinued product.

• Meeting starts with a “light” video to get participants relaxed and to foster team building.
• Meeting moves to discuss past and future work, assigning work items to team members.
• Meeting finishes with a show of cards where team members raise issues.
  • Green card for good news (like finishing earlier)
  • Yellow card for things to improve
  • Red card for issues needing immediate attention.

Joaquim explained how his documentation team has used different kinds of meetings over time.

• Yearly retrospective meetings focusing on team improvement have suggested most ideas for uScrum.
• Yearly strategy meetings focus on long-term improvements.
• Sprint meetings changed as the team and the work changed, ranging from simple monthly meetings to an elaborate set of single-purpose meetings.
• Work review meetings where team members present significant work to each other have been very successful, especially for new team members.
• Last year, team members praised the team meetings as interesting.

Discussion then moved to good and bad teams in general, with examples of seemingly dysfunctional teams.

• Joaquim Baptista
• Cláudia Rego
• Vera Francisco
• Tiago Sousa

Participants exchanged ideas on how to improve the meetings of each other.